The what, the how, and the impact.
• A new Director had joined the business to provide more cohesion to the various businesses making up the overall group.
• The Director needed additional resources to coordinate a number of internal engagement days for Principals and Regional Directors spread out across the UK.
• Having collaborated with one of the associated businesses for over 10 years, The Events Hub’s understanding of how the businesses – and the group – worked had a big advantage, particularly with interpersonal relationships and connections.
• There was a short time scale to bring the events to fruition and the first event needed to be executed quickly
• However, the series of events need to be planned fully; it needed to work cohesively and consistently, delivering he same quality and standard to all delegates across the country.
• A number of accessible, well-place locations needed to be sourced to ensure maximum impact for delegates.
• Mapped out where in the UK the events needed to take place and possible locations and venues, securing an excellent venue.
• Quickly got up and running with event registration and branding.
• Managed to get the first event organised, promoted internally, and ready for launch smoothly and efficiently.
• A highly successful, professionally-run, engaging conference.
• Highly positive feedback from attendees.
• A strong start for the rest of the client’s conference series.
From the first call with Ruby, I knew these events would be in safe hands. The expertise, extra bandwidth, and enthusiasm brought by Ruby and Karen were critical to the first event’s success – we loved the energy and can-do attitude!
I’d highly recommend The Event Hub to any business looking for a confidence-boosting partner to support event planning and delivery.
A Successful Series of Face-to-Face Events
• QAA Scotland identified that they needed an inclusive, hybrid event for their Enhancement Themes Conference – this would allow colleagues the choice to interact online if they weren’t yet comfortable to attend in-person.
• The agenda, venue and most speakers were in place. The level of hybrid event they wanted to deliver couldn’t have been delivered by their existing in-house team due to workloads. The colleague initially responsible for the conference – up to the point of identifying the need to bring someone else in – was transitioning to a new role, unable to continue project management.
• They were conscious they already had a plan and processes in place already which they didn’t want an external consultant to come in and disrupt or change.
• Due to timescales and great change already experienced by the team, Ruby decided not to update existing processes with hers, instead working with the internal team using familiar systems.
• The hybrid kit booked before Ruby joined was not fit for purpose – particularly in line with expectations of what the conference needed to deliver and what it had evolved into – so Ruby brought her production partner in to help deliver the complex hybrid experience.
• Used existing processes to get up to speed with what the conference had to deliver.
• Brought in our trusted production partner to deliver technical elements.
• Worked with the internal team to launch registration and the event platform, create the hybrid experience, manage, prepare and communicate with speakers and the venue.
• A massively successful conference that the clients were congratulated on by colleagues across the UK.
• Pushing the technical boundaries of what each hybrid breakout session could achieve based on the requirements of the presenters.
• Receiving great feedback from the online attendees who very much felt valued and an integral part of the whole event.
Ruby and the team at The Events Hub did an excellent job, stepping in at short notice, to help QAA Scotland to successfully deliver our first ever hybrid conference.
Delegate feedback on their experience of the event was extremely positive. The Events Hub team’s can do attitude, professionalism and attention to detail was hugely appreciated.
They worked extremely hard to ensure our ambitions for the event were met. Working with Ruby and her team proved to be a great partnership and I’m happy to recommend The Events Hub to others.
Thank you, Ruby and all the TEH team for outstanding support in delivering this event in such a challenging format.
All the inevitable behind-the- scenes dramas were elegantly handled, and the #R2R Conf participants enjoyed a smooth and impressive experience!
Pride in Our Projects
